Privacy Policy

Last updated: August 17, 2025

Introduction

NextFireSync (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Outlook to ERPNext synchronization service.

Information We Collect

Personal Information

• Account Information: Name, email address, company name, and contact details
• Authentication Data: Secure tokens for Outlook and ERPNext integration (encrypted)
• Usage Data: Service usage statistics, sync frequency, and performance metrics

Synchronized Data

• Outlook Contacts: Contact information synchronized from your Outlook account
• Calendar Events: Meeting and appointment data from Outlook calendar
• ERPNext Data: Customer, supplier, and task information from your ERPNext system

How We Use Your Information

We use the collected information for:

• Service Delivery: Synchronizing data between Outlook and ERPNext
• Account Management: Managing your subscription and providing customer support
• Service Improvement: Analyzing usage patterns to enhance our service
• Security: Monitoring for unauthorized access and ensuring data integrity
• Communication: Sending service updates, security alerts, and support messages

Data Security

We implement industry-standard security measures:

• Encryption: All data is encrypted in transit using TLS 1.3 and at rest using AES-256
• Access Control: Strict access controls and authentication mechanisms
• Regular Audits: Periodic security assessments and vulnerability testing
• Data Centers: Secure, SOC 2 compliant data centers with 24/7 monitoring

Contact Us

For privacy-related questions or requests:

Email: privacy@nextfiresync.com
Phone: +1 (555) 123-4567